Terms & Conditions
Background Check Note: Background checks are issued for all Share volunteers through the Washington State Patrol; a copy of the background check is available upon request after the volunteer application is processed.
Boundary Policy Note: As a Share volunteer we would like you to know that Share has a boundary policy in place to protect both volunteers and clients. We ask that you do not engage in conversations regarding race, religion or politics. Please do not encourage friendships, offer rides or give out personal information.
- I certify that all statements made by me on this application are true and correct to the best of my knowledge and that I have withheld nothing that would, if disclosed, affect this application unfavorably. I understand and agree that any misrepresentations or omission of facts can exclude my being considered for volunteer services or after my service begins may be cause for termination.
- I understand that my involvement as a volunteer is contingent upon a clean criminal background check.
- I will perform services as a volunteer without compensation, and in performing such services I acknowledge that I am not acting as an employee of Share.
- I understand that I may have access to, or work with information considered confidential regarding clients, employees, and volunteers. Confidential information includes, but is not limited to: names, addresses, phone numbers, circumstances (past, present or future) and all other information considered “personal or private” and thus confidential. I agree to hold all such information in complete confidence both during and following my volunteer period with Share.
- I understand that I may have access to, or work with information considered confidential regarding clients, employees, and volunteers. Confidential information includes, but is not limited to: names, addresses, phone numbers, circumstances (past, present or future) and all other information considered “personal or private” and thus confidential. I understand that any disclosure of confidential client information carries with it the potential for an unauthorized disclosure that breaches confidentiality. As a HIPAA compliant organization, Share requires all staff and volunteers to read the Notice of Privacy Practices to have an understanding of Client rights and Share’s responsibilities in order to conduct operations in accordance with HIPAA’s rules governing uses and disclosures of Protected Health Information. I agree to hold all such information in complete confidence both during and following my volunteer period with Share.
- I understand that my participation is strictly on a volunteer basis and that there will be no insurance provided against bodily harm. I also understand that volunteer positions are not covered under Worker’s Compensation Insurance. I agree to hold harmless the entity known as Share from liability for any and all bodily injury, sickness or property loss/damage sustained while serving as a volunteer.
Share Volunteer Service Agreement
Volunteer service workers are a primary source of support for our programs and shelters. We are very thankful to have you here serving with us. The following rules apply to all who volunteer for Share. This includes Share House, Share Homestead, and Share Orchards Inn, Lincoln Place, the WHAT, the WHO, The Fromhold Service Center, and all off site activities and events.
- Maintain confidentiality about clients, donors, and volunteers should you interact or handle records in any manner. Confidentiality includes not talking about sensitive information in public, open areas where people walk by, or with other clients, volunteers or people not involved in the professional relationship with the client. Confidentiality also includes secure record maintenance for clients, volunteers and donors
- Maintain professional boundaries with all employees, volunteers, contractors, PIC workers, work study students and Share clients. Entering a relationship outside of a volunteer role such as a personal friendship, roommate, landlord or engaging in sexual or romantic liaisons with an active client or intermediate client of the agency is considered unethical and prohibited.
- Sign up or record hours for every volunteer opportunity. This is a requirement for all volunteers. By registering to serve, volunteers are agreeing that they have read this agreement, will abide by all safety regulations posted, and will follow directions from staff and lead volunteers.
- Please do not discuss your personal life with clients.
- If you are unable to attend your scheduled shift, please call the volunteer office as soon as possible.
- Wash hands before handling food, after all breaks, smoking or returning from the restroom. Keep the work areas clean. Solicit the help of another person to lift objects over 25 pounds. Ask for help if you need assistance.
- Volunteers under the influence of drugs and/or alcohol will not be permitted to volunteer.
- Follow staff instructions and complete duties as assigned. Ask for help, as needed. Report possible hazards and unsafe activities to staff and/or lead volunteers.
- Harassment of any kind is not tolerated by staff or volunteers. Any behavior that creates discord or restricts volunteers or staff from working will not be tolerated. Report all incidents immediately to staff and/ or the Director of Volunteers.
- Set a positive example for families and children. Appropriate attire and modest language is required.
- Do not accept gifts from current clients of Share. Clients are, by the nature of Share’s work, low-income, and their funds should be used for the benefit of their families. Generally, a gift from a child is acceptable only when turning the gift down would be considered rude or unreasonable.
- Do not give, receive or exchange personal phone numbers, email addresses, or social media contacts with a client.
- Do not make a personal purchase of items for clients, give or make loans (including cigarettes) or accept or offer favors for clients.
- Food, clothing, or any other item may not be taken from the warehouse, food sorting areas or shelters. Unauthorized possession will be considered stealing and will lead to immediate discontinuation of volunteering.
- No smoking on site at any time.
- If you will be involved preparing food at any of our shelters or meal programs please watch the you tube videos at sharevancouver.org and initial here that you have done so. _____
- Three meals per day are provided to our shelter clients and residents. If you are at our shelters to help with meal preparation, you are welcome to dine with our residents.
- Due to the varied needs of clients, please call the Director of Volunteers with any questions or concerns.
I have read the volunteer agreement and understand my responsibility to follow these rules while I volunteer for any Share activity. Any injuries will be reported immediately to staff and/or lead volunteers. I understand that I will be asked to discontinue volunteering and leave the premises if I do not follow these requirements and/or do not show good judgment. We appreciate your cooperation following these rules. By doing so, you will help us accomplish our goals and provide the best possible service to our clients.
Privacy Policy
Privacy Policy Share is committed to maintaining the privacy of our web site visitors and donors through upholding the confidentiality of your personal information. Share does not sell, rent, share or trade information regarding our donors or other contacts including volunteers and clients.
The personal information you provide is solely utilized to process and receipt your donation, to register your attendance at an event or meeting, or to respond to any of information requests you may have. All personal information provided to Share is stored in databases located on servers which are behind firewalls. Donations made through our Web site are encrypted. Donor anonymity will be respected if requested and where applicable. Upon request, Share will allow you full access to your information and we will maintain its accuracy according to your instructions.
Share does not maintain a visitor log for our website nor do we attempt to track individuals in any manner and we do not link the web information to any other databases with the purpose of identifying individual website users. We do not deposit any “cookies” in an attempt to gain information about website users.
Share strives to keep donors informed about how donations are used and their importance for continuing our programs. We send several mailings a year to accomplish this and include a donation envelope to invite financial support. Most Share supporters want to receive all of our mailings and newsletters. However, you may opt out of any and all mailings by contacting us with your request.
Comments or questions regarding Share’s privacy policy should be directed to:
Email: bgraff@sharevancouver.org
Phone: 360 952-8223
Mail: Share, Donor Privacy, 2306 NE Andresen Road, Vancouver WA 98661
